Last updated 21 September 2026. This notice covers this website and the school office of Global Advance Academy.

On this page

1. Who we are
2. What we collect
3. Why we use it
4. Your consent
5. Who sees your details
6. How we keep it safe
7. How long we keep it
8. Your rights, and how to use them
9. Cookies and storage on your device
10. Children’s details
11. Changes to this notice

Who we are

This website and Global Advance Academy are run by Global Advance Educational Welfare and Charitable Trust (GAEWCT), a registered charitable trust. Under India’s Digital Personal Data Protection Act, 2023, the trust is responsible for the personal details you give us — the law calls this being the “data fiduciary”.

Global Advance Educational Welfare and Charitable TrustVill. Birasthali, P.S. ChanchalDist. Malda, West Bengal 732123IndiaEmail: [email protected]Phone: +91 9593917085

What we collect

When you apply for admission

The online form asks the same questions as the printed one. Anything not marked as required can be left blank.

About the child:

• full name, date of birth, gender, and the class you are applying for;
• category (General, SC, ST, OBC-A or OBC-B), religion and blood group, if you choose to give them;
• whether the family holds a BPL card, whether the child belongs to a minority community, and whether the child has a disability — with any details you give us about it;
• the child’s mother tongue, and second and third languages;
• the last school attended, and the class there;
• the Aadhaar number — optional;
• a passport-size photograph — optional.

About the family:

• the father’s and mother’s names, occupations and mobile numbers;
• a guardian’s name and relationship to the child, if someone other than a parent looks after the child;
• your address — house and locality, village, post office, police station, district, state and PIN code;
• the mobile number the school should call, and a WhatsApp number and email address if you give them.

When you send a message or a donation enquiry

Your name, email address, phone number (optional) and message. The contact form also asks what your message is about; the donation form asks for your country and the amount you have in mind.

With every form

The date and time it was sent, the type of browser or phone, and a scrambled (one-way hashed) form of the internet (IP) address it came from — never the address itself. We keep these to stop spam and misuse, not to follow anyone around the internet.

What we do not collect

This website never asks for bank or card details, and it does not use analytics, advertising or tracking of any kind.

Why we use it

• Admission details — to consider the application, to call you to arrange a visit and, if your child joins the school, to start the school record. Details such as the category, BPL card, disability and blood group help the school understand what support a child may need and look after them safely.
• Messages — to answer you. Nothing else.
• Donation enquiries — to send you the account details and, once you have given, an 80G receipt. To issue the receipt we may ask for a little more, such as your address and PAN, because the Income Tax Department requires it.

We do not use anyone’s details for marketing, and no decision about a child or a family is ever made by a computer — people at the school read every application.

Your consent

We use your details because you have agreed to it, as the Digital Personal Data Protection Act, 2023 allows.

• On the admission form, the parent or legal guardian ticks a box to give consent before the application can be sent. Because the details are about a child, we accept them only from a parent or guardian.
• When you send a message or a donation enquiry, you give us your details so that we can reply, and we use them only for that.

You can withdraw your consent at any time, and it is as easy as giving it: email [email protected] or call +91 9593917085. From then on we stop using your details and delete them, unless the law requires us to keep them. Withdrawing does not undo anything we did properly before you asked. If you withdraw before an admission decision, we will not be able to consider the application.

Who sees your details

• The school office and the trustees only, and each of them only as far as their work needs.
• When an application arrives, a short note — its reference number, the child’s name and the class applied for — is emailed to the trust’s own mailbox so that the office knows to look. Everything else, including the date of birth, your phone numbers and address, the Aadhaar number and the photograph, stays on our server behind the office’s password.
• The companies that host our website and our email store the details for us. They are not allowed to use them for anything of their own.
• We never sell your details or share them for marketing. There is no advertising on this website, and nothing on it tracks you.
• We share details with anyone else only when the law requires it — for example, reporting 80G donations to the Income Tax Department — or when you ask us to.

How we keep it safe

• Everything you send travels over an encrypted (HTTPS) connection.
• The Aadhaar number is optional. If you give it, it is stored encrypted, and only the school office, signed in to its private admin page, can read it — to fill in the child’s official school and government records. It is never put in emails or in downloaded lists.
• Photographs are kept outside the public website, so they cannot be opened from any web address, and they are never published.
• If your details were ever exposed by mistake, we would tell you, and the Data Protection Board of India, as the law requires.

How long we keep it

• Applications that do not lead to a place — deleted within 12 months of the admission session they were for.
• Children who join the school — the application is kept as part of the child’s school record.
• Messages and donation enquiries — deleted after 2 years.
• Records of donations actually received form part of the trust’s accounts, which tax law requires us to keep for several years.

Your rights, and how to use them

Under the Digital Personal Data Protection Act, 2023, you can ask us to:

• tell you what details we hold about you or your child, what we do with them, and who we have shared them with;
• correct anything that is wrong, fill in anything missing, or bring it up to date;
• delete details we no longer need to keep;
• stop using your details, by withdrawing your consent;
• accept a person you nominate to use these rights for you if you die or become unable to act for yourself.

How to ask

Email [email protected] or call +91 9593917085 and tell us what you would like. If it is about an application, the reference number helps. We may ask a question or two to make sure we are speaking to the right person before we show or change anything. We will reply within 30 days.

If you would find it easier, ask the office to go through this notice with you in Bengali or Hindi.

Complaints

If you are unhappy with how we have handled your details, please tell us first: email [email protected] with “Privacy complaint” in the subject, or call +91 9593917085. The trustees will look into it and reply. If you are still not satisfied, you can complain to the Data Protection Board of India.

Cookies and storage on your device

• This website does not use tracking cookies, analytics or advertising.
• The admission form keeps an unfinished application in your browser’s own storage, on that device only, so nothing is lost if the connection drops or the page is closed. It is not sent to us until you press Submit. It never includes the Aadhaar number or the photograph, and it is cleared once the application is sent. On a shared phone, press “Start over” when the form offers it to clear it straight away.
• The map on our Contact page is provided by Google Maps. When it loads, Google may set cookies of its own, under Google’s privacy policy.

Children’s details

Our pupils are children, so we take particular care. We accept a child’s details only from a parent or legal guardian, never from the child. We do not track children’s behaviour online or show them advertising. If a child has sent us details without a parent knowing, please tell us and we will delete them.

Changes to this notice

If we change how we handle personal details, we will update this page and the date at the top. If a change affects what you agreed to, we will ask for your consent again before relying on it.